organize HANDOVERS
Why Handover Matters
The Journey Map
Handover isn’t one day. It’s a process. Here’s the simple flow:
Begin the handover conversation at least a month before semester end
Elect or appoint the next core team
Reflect on what worked and what didn't
Create a list of all key activities and contacts, even if messy!
Schedule 2-3 joint team meetings (new & old teams)
Let new leads shadow ongoing tasks
Introduce successors to key partners and allies
Use informal Q&A sessions and dedicated co-working time
Set up a simple ongoing chat for questions
Outgoing leads act as gentle mentors for 2–3 months (and/or join advisory board)
Outgoing President introduces new President to oikos International
Recommended: Agree on boundaries (support ≠control)
The Essential Kit
Constitution and other legal documents
Role descriptions (even bullet points are fine!)
Calendar of events & key dates
What tools you use (emails, drives, platforms)
Important logins (use a shared password manager if possible)
Partner, sponsor, university, and alumni contacts
Successes & failures: What worked? What flopped?
What we wish we knew when we started
What kept us motivated (and what burned us out)
Our chapter culture: what’s sacred, what’s flexible
oikos International Connection
Submit new President contact info to oikos International
Make sure to have access to your chapter's official oikos emails (every chapter has at least 2 emails: info & president)
Share a short action plan for your next 6 months (for feedback and alignment)
Join the oikos International calls
Request to join relevant WhatsApp groups
Organising for Continuity
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