# IT & Data Management

IT and data management are at the core of a functioning remote organization and it keeps our community connected. The topic for us includes the management of hardware & software used in the international team & oikos community, as well as specific projects (eg. new website) and the facilitation of resources provided to the community (eg. the oiKosmos). Find more detail in the [IT field guide](https://docs.google.com/document/d/1aNdjFW3EapA2jeCdRJRbyUwSTwboDCLFU7HK5mz7sA4/edit?usp=sharing). 

| What do we do in terms of data protection & who is responsible for it?                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   |
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| <p>Keeping everyone's private data safe and protected is the highest priority of oikos. In order to protect the oikos International Community we have set up a security bulletin guide explaining how to set up a password, which is secure enough and how information shall be securely stored. Furthermore, on the oikos International Website are all the information stated, which are going to be tracked, when visiting the website. The data, which is stored in the oikos International Drive will be regularly backed up on an external/extra system. The IT Manager will be primarily responsible for these task with the help of the VP for IT. oikos International sees the GDPR guidelines published by the EU as the standard for data security. </p><p><br><strong>Data Protection</strong> </p><p>Data protection is an important matter for the oikos IT team. Google Workspace settings are tuned to control access to sensitive documents and services that could be potentially harmful.</p><p></p><p>We maintain a <a href="https://docs.google.com/document/d/1pUp3YITaruLsv3KTT9D6p0_4VJ3iCLT_-soHRkqlNi8/edit#heading=h.rh6cvfo8rzv7">Security Bulletin</a> that contains up-to-date information on how to maintain account security and handle file sharing inside the oikos organization, scoped by account groups. This is shared with new members.</p><p>Contact person: IT Manager</p><p></p><p><strong>Backups</strong></p><p>Backups are performed via Third-Party Data Processors DigitalOcean and Backblaze. Their privacy policies are applicable.<br><br>All oikos Google Workspace data is secured once a day in an encrypted manner in a datacenter in Amsterdam. All shared drives, be it by the oikos International team or chapters, are secured. All private Google by members of the international team(team\@oikos group) is secured.</p><p></p><p>Website data is backed up by our VM provider(DigitalOcean) via daily rolling backups.<br>Contact person: IT Manager</p><p>Please refer to the <a href="https://wiki.oikos-international.org/oi-field-guides/-MhyYb9hfI-Kkxr_150f/it/infrastructure-overview">IT Infrastructure Field Guide</a> regarding Data Protection & Backups.</p><p><br></p><p><strong>GDPR & Privacy</strong></p><p>oikos International states on its website the stored and tracked information. oikos International sees the published GDPR Guidelines by the EU as the standard. </p><p>Contact person: VP of IT, IT Manager</p> |

| Hard & software overview for the international team                                                                                                                                                  |
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| <p>Google: Office & Productivity</p><p>Miro: Online Whiteboards<br>Canva: Design tool</p><p>Mailjet: Email campaigns</p><p>Wordpress: Website</p><p>Discord: Community Chat</p><p>Gitbook: wikis</p> |
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