Think about who are the people in your chapter you want and need to involve to be part of your LEAP journey :
The person/core group that identified the need of having a LEAP journey & that will take care of the coordination.
People who step up to prepare & host a workshop session on the topic chosen.
Your chapter community that commits & actively takes part in the sessions.
A support person for the initiators who has experience with the oikos LEAP program.
People joining the LEAP can have several roles throughout the program.
Get in contact with your coach and invite people to form a team (initiator(s), coach(es) and facilitator(s)).
Host a meeting to think together about the questions below and to organise a strategy.
Together with the group you formed, answer these questions:
(These are tips from previous experiences)
Clarifying the purpose
What is the need and purpose of your LEAP ?
What do you want to learn?
What issues do you want to address in your community or what areas do you see as opportunities for personal and team/collective development?
On which topics does your community want to have sessions?
Are you asking your community what they wish to learn? How can you gather their insights? Should you organise a doodle or a form, are you asking them during a meeting?
--> Check the LEAP TOPICS for insights
Clarifying the format
In which format could the LEAP serve your needs?
How many sessions? 1, 3, 5, 10 sessions?
When is your LEAP journey happening?
Are you planning an in-person or online journey?
See with your members/colleagues planning. For students examples, a semester is ideal
Defining clear dates and times maximises comitment
Clarifying the commitment
How often do you meet?
How long will the sessions be?
What is happening between the meetings?
How will you encourage and ensure commitment of the group?
We recommend one session a month, maximum two to allow time for reflexion between sessions
From our experience, sessions last at least 90minutes and shouldn't exceed 120 minutes
Be very clear on this to maximize engagement. Are you engaging in more conversations? Is there a feedback form so people can express their thoughts and feelings about the session?
Find here guiding questions to help clarify it :
° What commitments & principles are required for your group?
° E.g. commitment of all participants to being open to learn together; attend all sessions, practicing between sessions.
° E.g. certificate of the end of the LEAP journey
Clarifying the start & end
Is there a kick off meeting to explain the LEAP and involve everyone?
Is there a celebration and reflection meeting ?
Experience highlighted a kickoff attracts more members and increases external communication
Sharing the learnings and opening reflexions for a next LEAP journey ahead increases involvment for the next edition
E.g. certificate at the end of a LEAP for Chapter journey
Who from the team will be responsible for what?
How will you communicate to your participants about and during the journey?
Set roles and an agenda to coordinate
Make sure to stick to what fits your group the best
E.G. email, doodle, slack, google calendar, ...