# How we meet

### Where & when we meet?

As a full remote team, our main meeting space is *online,* but it is the warmest on the Zoom platform, like we are sitting around the bonfire, definitely the coolest, like you are having your own music studio room, and/or the most chill, like having a casual walk in the spring forest \
\- **our oikos virtual office (VO).** Following the link below you will find yourself in our main meeting place online, used by both oI team and the oikos community.\
<https://zoom.us/j/2032030203><br>

{% hint style="info" %}
Our virtual office has many perks! If you are using Zoom for the first time check out this short [user guide](/oi-user-guides/-MhyYb9hfI-Kkxr_150f/it/how-we-use-zoom.md) that will lead you through you first learnings about this amazing tool. (Cheers for the IT Team for putting it together :heart\_decoration:).
{% endhint %}

Everyone is encouraged to drop-in during their working hours, even if they don't have a meeting at the moment. You can hang out in the main room to chat with fellow team members, or join one of our breakout rooms for some co-working (breakout room 'music in the air' is usually the place :notes:).

In this beautiful space we meet as a whole team on a **weekly basis**, to reconnect with each other, touch points on important updates & requests, share advice on specific topic, and empower & inspire each other.&#x20;

{% hint style="info" %}
***Meeting transparency & open participation***

Upcoming meetings that refer to the whole oI team should be listed in the [Google Team Calendar](https://calendar.google.com/calendar/embed?src=oikos-international.org_8mtmoqcqt89amju6d4eg21jh5g%40group.calendar.google.com\&ctz=Europe%2FBelgrade). This allows all team members to share concerns or ideas for attendance. \
All oikos meetings should be held in English.
{% endhint %}

**Sub-circles** within our organizational structure are **meeting** separately, and the frequency and the actors involved depend on the needs of the initiative/project and the sub-circle itself.

### **Meeting structure**

Stressing the importance of personal relationships for our work - a new set of formats that put that into the focus. Every week on Fridays, the International team will gather for a moment around the bonfire. We prepared a set of alternating formats which should be adaptive to our needs & are there for us to play with. It remains the principle that we alternate the facilitation & team members can step up to take a lead as we move :)

Up & beyond, there are weekly opportunities to connect to the wider community in the oikos AGORA: Every Tuesday, we have accessible formats for everyone - and it would be great if all could show up here at least once a month.

<table><thead><tr><th width="209.98794149651883" align="center">Staying Connected - weekly team time</th><th align="center">Staying Up to Date - self-organizing our information flow</th></tr></thead><tbody><tr><td align="center">Feedback Fika/Hivemind (1 h)</td><td align="center">Circle &#x26; Sub-circle Meetings</td></tr><tr><td align="center">Speed Dating (1 h)</td><td align="center">Homebase Updates</td></tr><tr><td align="center">Open Space (1 h)</td><td align="center">1-on-1 communication between individuals or circles (written/zoomed in)</td></tr><tr><td align="center">oikos AGORA (weekly community connecting)</td><td align="center">Focus Calls</td></tr><tr><td align="center">xxx</td><td align="center">xxx</td></tr><tr><td align="center">xxx</td><td align="center">xxx</td></tr><tr><td align="center"></td><td align="center">Monthly Meetings</td></tr></tbody></table>

**Special meeting formats:**

* **Focus Calls** -&#x20;
* **Monthly Meetings** -&#x20;
* **TEAM (strategy) Days** -&#x20;
* **Onsite Meetings** - most enjoyable ones :wink:

TO BE CONTINUED AFTER THE WORKSHOP :)

### Meeting culture

{% content-ref url="/pages/gPKlIldsyaPANEWr90Eg" %}
[oikos Meeting Culture](/oi-user-guides/-MhyYb9hfI-Kkxr_150f/working-at-oikos/internal-communication/how-we-meet/oikos-meeting-culture.md)
{% endcontent-ref %}

### **Setting up meetings and inviting people**: &#x20;

[How we use Google Calendar](/oi-user-guides/-MhyYb9hfI-Kkxr_150f/working-at-oikos/internal-communication/how-we-work-and-collaborate/how-we-use-google-calendar.md)


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