How we meet

Learn more about where do we meet as a team, what is the frequency of the meetings, what are the potential formats and how do we want to meet - meeting structure & culture.

Where & when we meet?

As a full remote team, our main meeting space is online, but it is the warmest on the Zoom platform, like we are sitting around the bonfire, definitely the coolest, like you are having your own music studio room, and/or the most chill, like having a casual walk in the spring forest - our oikos virtual office (VO). Following the link below you will find yourself in our main meeting place online, used by both oI team and the oikos community. https://zoom.us/j/2032030203

Our virtual office has many perks! If you are using Zoom for the first time check out this short user guide that will lead you through you first learnings about this amazing tool. (Cheers for the IT Team for putting it together 💟).

Everyone is encouraged to drop-in during their working hours, even if they don't have a meeting at the moment. You can hang out in the main room to chat with fellow team members, or join one of our breakout rooms for some co-working (breakout room 'music in the air' is usually the place 🎶).

In this beautiful space we meet as a whole team on a weekly basis, to reconnect with each other, touch points on important updates & requests, share advice on specific topic, and empower & inspire each other.

Meeting transparency & open participation

Upcoming meetings that refer to the whole oI team should be listed in the Google Team Calendar. This allows all team members to share concerns or ideas for attendance. All oikos meetings should be held in English.

Sub-circles within our organizational structure are meeting separately, and the frequency and the actors involved depend on the needs of the initiative/project and the sub-circle itself.

Meeting structure

Stressing the importance of personal relationships for our work - a new set of formats that put that into the focus. Every week on Fridays, the International team will gather for a moment around the bonfire. We prepared a set of alternating formats which should be adaptive to our needs & are there for us to play with. It remains the principle that we alternate the facilitation & team members can step up to take a lead as we move :)

Up & beyond, there are weekly opportunities to connect to the wider community in the oikos AGORA: Every Tuesday, we have accessible formats for everyone - and it would be great if all could show up here at least once a month.

Staying Connected - weekly team time	Staying Up to Date - self-organizing our information flow
Feedback Fika/Hivemind (1 h)	Circle & Sub-circle Meetings
Speed Dating (1 h)	Homebase Updates
Open Space (1 h)	1-on-1 communication between individuals or circles (written/zoomed in)
oikos AGORA (weekly community connecting)	Focus Calls
xxx	xxx
xxx	xxx
	Monthly Meetings

Special meeting formats:

• Focus Calls -

• Monthly Meetings -

• TEAM (strategy) Days -

• Onsite Meetings - most enjoyable ones 😉

TO BE CONTINUED AFTER THE WORKSHOP :)

Meeting culture

oikos Meeting Culture

Setting up meetings and inviting people:

How we use Google Calendar